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Policies & Procedures

Everyone is entitled to a work, research and learning environment that is safe, equitable and inclusive. In support of this, Optica is committed to providing an environment where all participants are treated with equal consideration and respect.

Code of Conduct

It is the policy of Optica that all forms of bullying, discrimination, and harassment, sexual or otherwise, are prohibited in any Optica or Optica-managed events or activities. This policy applies to every individual at the event, whether attendee, speaker, exhibitor, award recipient, staff, contractor or other. It is also a violation of this policy to retaliate against an individual for reporting bullying, discrimination or harassment or to intentionally file a false report of bullying, discrimination, or harassment.

Report an Incident

If you wish to report bullying, discrimination, or harassment you have witnessed or experienced, you may do so through the following methods:

contact any Optica staff member (if onsite at an event or meeting)
use the online portal optica.org/IncidentReport (or email CodeOfConduct@optica.org)

It is a violation of policy to retaliate against an individual for reporting an incident or to intentionally file a false report. No retaliation will be taken or tolerated against anyone who makes a good faith report of bullying, discrimination, or harassment.

Name Change Policy

As part of our ongoing commitment to Diversity, Equity, and Inclusion, Optica Publishing Group now enables authors to change their name on previously published papers in journals and conference digests. Such name changes include, but are not limited to, those made for personal reasons such as gender identity, religious conversion, marriage, or divorce. We respect that a name change may be a sensitive issue and we wish to reduce or remove barriers to professional advancement and author credit.